Documentation forms one of the most crucial aspects of the international shipping process. Exporters require certain specific documents. Others depend on the type of merchandise and/or country to which you’re exporting. Some of the more common documents include:

  •  VAT invoice: The EU has specific rules on VAT that vary depending on the country. That said, keep in mind that if exporting to non-EU countries, VAT should NOT be charged.
  •  Packing list: The packing list details all the contents of each package within your shipment. This includes weight and measurement. This is to be declared to customs and should be as accurate as possible. In the event of an inspection, inaccuracies in the packing list could result in delays and/or withdrawals. 
  • Customs clearance authorization letter: Customs usually requires an authorization letter by the consignee for all shipments.

As previously mentioned, you may require more specific documentation depending on your merchandise and destination. For example, plant-related goods require the phytosanitary certificate, and a certificate of origin relates to exports to certain countries who have preferential trade agreements.

If you require these certifications, make sure to mention this to your freight forwarder when you make your shipment booking. We provide the option of assisting you with obtaining these certificates. 

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